Event Planning

Are you a department or faculty on campus planning an event at UBC Okanagan? Below are some tips that may prove useful.

Involving the Deputy Vice-Chancellor or President

If the event is a ceremonial event such as a Building Opening, Ground Breaking, or Building Dedication in which you hope to involve the DVC or President, please contact the Ceremonies Office. We will evaluate your event and guide on the next steps in terms of securing the DVC or President’s time, and engaging key partners including University Relations, Government Relations and more.

If you do not require assistance with an event but would like the President to speak at it, please visit the President’s Office website and complete a Speech Request Form.

To request a speech by the DVC please use the DVC Speech Request Form.


Development & Alumni Engagement

If the event is a donor recognition event such as a dinner or luncheon, or an alumni event such as a reunion or celebration contact the Development and Alumni Engagement Office at 250.807.8565. Even if you plan on executing the event within your own unit, they can provide a checklist and other useful resources.


Faculty or Departmental Event

If you are planning an event on campus and require guidance, below is some information you might find useful. Ceremonies and Events will provide event strategy guidance including the type and format of the event, programming, and number of speakers. Our office will also provide advice on protocol in relation to speaking order, flags, forms of address, invitations to the Okanagan Nation Alliance, and any other issues that arise.


Borrowing Banners

University Relations has a limited number of UBC banners available for loan.  Please contact University Relations if you have any questions.


More Resources

Looking for more specific instructions and a list of suppliers? View our Event Venues & Suppliers page.